When entrepreneurs anticipate about application a computer to automate their business, they tend to focus on big tasks such as chat processing, billing, banking planning, e-mail, Web admission and maybe some specialized applications for their industry. I’ve additionally begin some almost abstruse uses for my computer that accomplish activity a little easier.
Take labels, for example. You apperceive that you can book labels for accumulation mailings, but you can additionally use them on altar such as books, diskettes, book folders, envelopes and annihilation abroad that needs identification. I’ve begin bags of uses for labels, including labeling ability sources and cables so I apperceive which accessories they’re advised for. I additionally use them on bookcases to mark the absolute area for software and books. I sometimes alike backpack pre-printed adhering labels back I biking so I can bound mark an account I’m abashed I ability lose.
One way to accomplish labels is to use a approved laser or inkjet printer to book on characterization stock, which is accessible at any appointment accumulation store. Be abiding to get the blazon that works with your printer (there are versions for both laser and inkjet), and be abiding it’s the appropriate admeasurement for whatever it is you’re aggravating to label.
There are a array of software bales advised to book labels, but you can additionally book them from Microsoft Chat and added word- processing programs, as able-bodied as some folio blueprint programs such as Microsoft Publisher. The labeling affection in Chat is mainly acclimated to actualize “mail merge” labels for assorted addresses. But you can additionally use it to actualize a area of identical labels (for your acknowledgment abode or to put your aggregation name and buzz cardinal on equipment) or to book one characterization at a time.
From aural Word, baddest Envelopes and Labels from the Accoutrement menu, bang on the Labels tab and baddest Options. From actuality you can baddest which blazon of characterization banal you plan to use, based on the absolute banal cardinal for the cast you’re using. Be abiding to attending at your options carefully, as this area can be confusing.
In accession to press an absolute area of labels, you can book one characterization on a area by selecting “single label” and allegorical the row and cavalcade (on the characterization stock) area you appetite it printed. I’ve done this after any problem, but be acquainted that active a area of labels through added than already increases the adventitious of a characterization advancing apart and gumming up your printer.
Another band-aid for baby jobs is to get Avery’s mini-sheets, which accept beneath labels per sheet. They appear in packs of 25 and are accessible for addresses, book folders and diskettes.
The easiest way to book one characterization at a time is to use a committed characterization printer such as the Smart Characterization Printer from Seiko Instruments ( 688-0817, http://www.seikosmart.com) or the LabelWriter from CoStar ( 426-7827, http://www.costar.com). Both companies accomplish a array of models, starting at about $150, and both use a thermal press adjustment (similar to a fax machine) to book adhering labels. The thermal press avoids accepting to use ink.
The labels, which appear on rolls, augment through one at a time, so they’re ideal for back you charge aloof a distinct label. Seiko’s SLP EZ30 ($149) prints 1-inch labels at about 15 abnormal per label. The Seiko SLP 120 ($199) and SLP 220 ($249) book a characterization in three seconds. The 220 additionally prints 2-inch-wide labels. All versions can book postal bar codes and acquiesce you to admission one characterization at a time. One botheration with the Seiko 120 and 220 is that they crave appropriate Seiko labels that amount $60 for 12 rolls of 130 anniversary (just beneath than 4 cents a label).
The Seiko EZ30 and the CoStar use all-encompassing labels that usually amount about 2.8 cents each.
The software that comes with these printers additionally allows you to admission a database for use in a accumulation mailing, but, because of the amount of thermal labels, it’s abundant cheaper to use a laser or inkjet printer for ample jobs.
Speaking of software, if you’re absolutely austere about labels, you should at atomic analysis out AddressMate ($69.95) from CoStar and Avery LabelPro 3.0 ($35) from Avery (http://www.avery.com). These programs are advised to accelerate accumulation mailings or assorted copies of a distinct characterization that you use on articles you send. Avery LabelPro is like a desktop publishing affairs for labels with lots of architecture accoutrement and the advantage to acceptation graphics. You can download a chargeless balloon adaptation from Avery’s Web site.
The armpit additionally has Avery Wizard, a chargeless affairs that makes it easier to actualize attractive labels with Microsoft Word. If you don’t appetite to download the 3-megabyte file, you can alarm (800) 252-8379 and get it on CD-ROM, forth with about $10 account of sample labels free.
There are bags of added characterization conception programs for both Windows and Macintosh, including some you can download for free. You can acquisition abounding of them by pointing your Web browser to http://www.hotfiles.com or http://www.download.com and analytic for the chat “label.”
You can e-mail Lawrence J. Magid at [email protected] and appointment his Web armpit at http://www.larrysworld.com. On AOL use keyword LarryMagid.
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