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If you use Gmail as your email backend but adopt a acceptable ancient desktop email applicant for administration your circadian email, you’re apparently acquainted that abounding clients—like Outlook or Mail.app—don’t comedy that nice with Gmail. Here’s how to fix that.

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Address Labels – how to print your own return address labels | how to print your own return address labels

While Thunderbird no best needs any added assignment to become the ultimate Gmail IMAP client, mail clients, such as Mail.app or Outlook, do not display accustomed behavior aback appliance Gmail’s servers.

Gmail’s IMAP abutment roll-out this anniversary had nerds all atwitter about the achievability of…

Gmail may accept won our accumulate bristles for best email client, but there are still absolutely a few of you that adopted article like Outlook or Apple Mail. The agitation is, alike admitting Mozilla has bent on and fabricated Thunderbird accommodate about altogether with Gmail, best added mail audience still don’t assignment all that able-bodied with Gmail. If you set up Gmail in Mail or Outlook, you wouldn’t necessarily see all your labels, your beatific letters may go into altered folders, and archiving and deleting a bulletin would annal it by absence (with no absolute annul activity in sight). Worst of all, Gmail thinks it knows what’s best for you, but its recommended settings don’t bout up with best people’s instincts (for example, best bodies apprehend that the annul activity agency “delete” and not “archive”). Here’s how to accomplish your applicant behave properly, afterwards sacrificing all of Gmail’s added avant-garde options.

Last anniversary we asked you to allotment your admired email client, again we angled up the after-effects for a…

Note: While there are a deluge of email audience out there, this adviser will accord specific admonition for both Apple Mail and Outlook 2007, anniversary of which is hardly different. In general, though, best mail audience should accept agnate options to one of the two (most acceptable Apple Mail), and these guidelines should at atomic advice point you in the appropriate direction.

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If you’ve approved to set up Gmail in a mail applicant before, this allotment isn’t actual altered (in fact, if you already accept Gmail set up in your IMAP client, you can skip this step). The actual aboriginal affair you charge to do is go to the Gmail web interface and go to Settings > Forwarding and POP/IMAP. Accomplish abiding you’ve enabled IMAP admission to your annual at the basal of the folio (see the screenshot at left). Save your changes and accessible up your mail applicant of choice.

You can acquisition specific instructions for ambience up best email audience with Gmail’s servers on Gmail’s abutment page, complete with screenshots for anniversary specific client, but the key things that you’ll appetite to pay absorption to are your admission and approachable servers (imap.gmail.com and smtp.gmail.com, respectively, alike for Google Apps accounts), and that your anchorage numbers for anniversary are 993 (using SSL encryption) and 587 (using TLS, if available, contrarily appliance SSL). Both servers will charge affidavit with your Gmail username (which is your absolute email abode including the @domain.com portion) and password. Again, analysis your client-specific instructions on Gmail’s abutment folio to accomplish abiding you’ve followed aggregate “correctly”. If you have, you should be able to appearance at atomic your inbox in your mail client, if not all the added folders.

Once you’ve completed the basal setup, it’s time to get your desktop email applicant alive with Gmail the way it should.

One of the capital problems with Gmail in best audience is that the applicant doesn’t use Gmail’s beatific mail and debris folders by default, arch it to actualize its own labels that don’t bout up. In adjustment to adapt our folders and labels as best as possible, we’re activity to about-face on a Gmail Labs affection that will acquiesce us to adapt which ones are apparent in the mail client. In Gmail’s web interface, go to Settings > Labs. Annal bottomward to “Advanced IMAP Controls”, accredit it, and save your settings.

If you’re not seeing all of your Gmail labels in your client’s aftereffect (including Beatific Mail, All Mail, Trash, and the like) you’ll charge to go to Settings > Labels in Gmail and accredit them with your newly-installed lab feature. Analysis the new “Show in IMAP” box aing to every characterization if they aren’t arrested already. This will accomplish abiding that we’re able to use these folders in the mail applicant for what they were intended, and stop the mail applicant from creating its own beatific or debris labels.

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Return Labels: Create return address labels on your Mac – how to print your own return address labels | how to print your own return address labels

Note that labels in Gmail are the aforementioned as folders in appealing abundant every mail client, so from actuality on out I’ll be apropos to the two interchangeably.

Head aback into your applicant and you should see all your Gmail folders in the sidebar. We’re activity to set them to the absence beatific and debris folders for the client. If you’re appliance Apple Mail, bang on a binder (such as the “Sent Mail” binder beneath [Gmail]) and go to the Mailbox card in the card bar. Hover over “Use This Mailbox For” and bang Sent. This will accomplish Apple Mail use Gmail’s Beatific Mail binder for beatific letters instead of creating its own.

You’ll apprehension that afterwards you accredit this, a characterization alleged “Sent Messages” will appearance up with your added custom labels. Gmail has half-fixed this behavior recently, but to be safe (especially if you’ve been appliance Gmail in a applicant for awhile) annoyance all the letters from the “Sent Messages” characterization to the “Sent Mail” label, to accomplish abiding they’re all there (it shouldn’t aftermath any duplicates, back the Gmail server recognizes them as the aforementioned message). You can again annul the “Sent Messages” label. Do the aforementioned affair for Gmail’s Drafts and Debris folder. You can do the aforementioned for Spam, but I adopt not to accept two clutter filters activity at once, so I angry this affection off.

In Outlook, this activity is hardly added complicated. Any mail you accelerate in Outlook will automatically go into Gmail’s “Sent Mail” folder, but you’ll additionally accept a bounded alike in Outlook’s “Sent Items” folder. Depending on how you adapt your mail, you may adopt that, but I’ve begin the best way to accumulate these duplicates from assuming up is to absolutely set your beatific mail binder in Outlook to Gmail’s Debris folder. This is alarming aural (and acutely counter-intuitive), but Gmail will still accomplish abiding your beatific letters get adored in the Beatific Mail folder. The alike that would be adored in Beatific Items is aloof beatific to the trash, area Gmail will assuredly annul it afterwards 30 days.

To do this, go to Tools > Annual Settings in Outlook, bang on your Gmail annual and again hit the “change” on. On the basal larboard bend of the window, go to “More Settings” and bang the Folders tab. Bang on your Debris binder and hit OK. Again hit Aing and Finish in your annual settings to save that change.

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printing mail labels – Keni.candlecomfortzone | how to print your own return address labels

Unfortunately, Outlook offers no way to remap the added folders, accurately Trash, acceptation annihilation you annul will aloof be archived as before. You could aloof annoyance letters to the debris folder, but that isn’t absolutely ideal. Luckily, we can actualize macros to do what Outlook will not do for us. Go to Tools > Macros > Visual Basal Editor in Outlook and bifold bang on ThisOutlookSession in the appropriate pane. Actuality accurate not to annul annihilation that may already be there, archetype the afterward cipher into the box, address of the Tap Consulting blog:

Sub TrashMessages() Set myOlApp = CreateObject(“Outlook.Application”) Dim myNameSpace As NameSpace Set myNameSpace = myOlApp.GetNamespace(“MAPI”) Dim myExplorer As Explorer Set myExplorer = myOlApp.ActiveExplorer ‘Get the binder type, accepted blazon is 0 i.e. mail folder. If added blazon of binder ‘being acclimated again arrest macro as it should alone be acclimated with mail folders. folderType = myExplorer.CurrentFolder.DefaultItemType ‘Check that binder is mail binder If TypeName(myExplorer) = “Nothing” Or folderType <> 0 Again GoTo invalidMailbox End If ‘Locate basis binder for this annual Set thisFolder = myExplorer.CurrentFolder Do Until thisFolder.Parent = myNameSpace Set thisFolder = thisFolder.Parent Loop Set accountFolder = thisFolder ‘Identify called letters Dim selectedItems As Alternative Set selectedItems = myExplorer.Selection Dim currentMailItem As MailItem Dim iterator As Continued ‘Move letters to Deleted Items binder Set trashFolder = accountFolder.Folders(“[GMAIL]”) Set trashFolder = trashFolder.Folders(“Trash”) Count = selectedItems.Count For iterator = Count To 1 Footfall -1 On Error Resume Aing Set currentMailItem = selectedItems.Item(iterator) currentMailItem.Move (trashFolder) Aing Avenue Sub invalidMailbox: MsgBox (“Macro configured alone to assignment with mail folders! “) Avenue Sub End Sub

Save the macro and avenue Visual Basal Editor. Aback in the capital Outlook window, go to Appearance > Toolbars > Customize. Hit the Category tab and annal bottomward to Macros in the sidebar. Annoyance Project1.ThisOutlookSession.TrashMessages up to your toolbar, wherever you’d like the on for this activity to be (I put it aing to the annul “X” on).

You can accord it a bigger figure by beat on the on in the toolbar, hitting “Modify Selection” in the Adapt window, and activity to Change Button Image. I acclimated the debris can icon. You can additionally analysis “Default Style” in the Modify Alternative card instead of “Image and Text” so the name doesn’t booty up space. Also, if you rename it to article like &1Trash, you can alike get a hotkey to accelerate mail to the debris for you (the hotkey actuality Alt whatever appearance comes afterwards the ampersand, so in this case, Alt 1). Now, hitting Alt 1 or beat the Debris on will annul the called item. Agenda that you may charge to restart your computer afore the macro starts working.

The aftermost aloft botheration with best email audience is that they will see all mail in added than one characterization as a duplicate, acceptation every time you accept a new message, your mail applicant will say you accept two: one in Inbox, and one in All Mail. Additionally, there aren’t any “archive” functions congenital in to a lot of mail clients, so we’ll charge to acquisition addition way to use this feature.

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Print Your Own Return Address Labels | Arts – Arts – how to print your own return address labels | how to print your own return address labels

In Outlook, best of your assignment is cut out for you from the aftermost footfall of the process. Back we’ve created our own “send to trash” on, the annul on still does what it consistently did: athenaeum messages. So, aback you appetite to annul a message, you can hit your new macro, and aback you appetite to annal a message, you can hit the annul on. It isn’t perfect, but as continued as you bethink the aberration you should be accomplished (just bethink that the annul key on your keyboard will annal the item).

To fix the All Mail duplicates problem, aloof go to Tools > IMAP Folders and hit the Query on to accompany up a annual of your folders. Unsubscribe from All Mail and uncheck the “When announcement bureaucracy in Outlook, appearance alone subscribed folders” box. This will accumulate All Mail arresting in Outlook, but will not active you to the new letters in that folder. If you appetite to adumbrate folders from Outlook, you can still do so beneath the Labels area of Gmail’s settings instead of unsubscribing from them in Outlook.

Since we can’t unsubscribe from folders in Apple Mail, we’ll accept to do things a bit differently. In Gmail, actualize a new characterization and alarm it “MailArchive”. Then, go to Settings > Labels and uncheck “Show in IMAP” aing to All Mail. This will stop us from accepting alike notifications for new mail. If you’d like an All Mail binder to appearance up in your client, you can actualize a new acute binder in Mail by activity to Mailbox > New Acute Mailbox and authoritative one that includes every binder in the account. Accomplish abiding it is set to bout “any” of the afterward altitude instead of “all” conditions. For some reason, this acute mailbox will appearance benighted badges in the sidebar, but not on the berth icon. It additionally won’t charge to reload aback you mark a bulletin as read, so the brand will go abroad instantly aback you apprehend the bulletin in your inbox.

Earlier, we set up Mail so that deleting letters absolutely deletes them (unlike our Outlook method), so we’ll appetite to actualize our own adjustment for archiving letters instead. The easiest way to do this is to actualize a Account (note that this alone works in Snow Leopard). Accessible up Automator, accept Account as your template, and set the top drop-downs to “no input” and “Mail”. Then, acquisition the Run Applescript activity in the aftereffect and annoyance it into the capital window, artful and pasting this calligraphy from MacOSXHints into the argument box:

on run {input, parameters} set target_account to “myaccount” set target_mailbox to “MailArchive” acquaint appliance “Mail” set theSelectedMessages to alternative echo with theMessage in theSelectedMessages acquaint appliance “Mail” move the theMessage to mailbox target_mailbox of annual target_account end acquaint end echo end acquaint acknowledgment ascribe end run

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Return Address Labels – how to print your own return address labels | how to print your own return address labels

You’ll charge to alter “myaccount” with the name of your account. Save the account as Annal Message.

Head into your System Preferences, bang on Keyboard and again go to the Keyboard Shortcuts tab. Select Appliance Shortcuts in the sidebar, and hit the additional assurance to add a new shortcut. You’ll appetite the appliance set to Mail, the Card Title set to Annal Message, and the keyboard adjustment set to whatever you appetite (mine is set to Cmd 1). Accumulate in apperception you can’t use keyboard shortcuts that are already taken.

Now, aback you appetite to annal a bulletin in mail, aloof hit your keyboard adjustment and it will move it to the MailArchive folder. This will annal the bulletin in Gmail and add the “MailArchive” characterization to it, which shouldn’t accept any adverse furnishings back it will additionally appearance up in any added folders you appetite it in. If you accept any unlabeled letters in your Gmail “All Mail” folder, you’ll appetite to administer the “MailArchive” characterization to them so they appearance up in your new Acute Mailbox for All Mail. It’s not pretty, but if you don’t absorb a ton of time in the Gmail web interface, you won’t apprehension or care.

This absolutely isn’t the alone way to do things, and depending on your claimed preferences you may appetite to abuse a few of the aloft settings, or handle them abnormally altogether. This is the way I’ve begin works best for me, though, for appliance Gmail in my built-in mail audience afterwards accident all of Gmail’s avant-garde appearance like archiving. If you accept a altered way of administration some of the aloft issues, lets apprehend about them in the comments.

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